Dealing with a Procrastinating Manager: Strategies for Success

By HRHQ Editorial Team

Procrastination can be a significant productivity killer in the workplace, and it’s not just employees who can fall into this habit. Managers, despite their leadership roles, are not immune to procrastination. If you find yourself dealing with a manager who procrastinates, it can be frustrating and challenging. However, there are strategies you can employ to help mitigate the effects of their procrastination and maintain a productive work environment. In this article, we’ll explore some effective ways to deal with a procrastinating manager.

1. Understand the Root Causes

Before jumping to conclusions or taking action, it’s essential to understand why your manager is procrastinating. Common causes of procrastination among managers may include overwhelming workloads, lack of time management skills, or feeling uninspired by their tasks. By identifying the root causes, you can approach the situation with empathy and find more tailored solutions.

2. Open Communication

Initiate an open and honest conversation with your procrastinating manager. Express your concerns and offer your support. Avoid being confrontational or judgmental, as this may cause defensiveness. Instead, frame your discussion around finding solutions and improving the overall work environment.

3. Suggest Time Management Techniques

Offer to help your manager improve their time management skills. Suggest tools or techniques, such as the Eisenhower Matrix, Pomodoro Technique, or task lists, that can aid in prioritising tasks and reducing procrastination. Be ready to demonstrate how these methods have been beneficial for you or for other successful professionals.

4. Set Clear Expectations

Sometimes, managers procrastinate because they aren’t entirely sure of their responsibilities or the expectations set for them. Work with your manager to define clear and achievable objectives, deadlines, and priorities. A well-structured plan can help your manager focus and reduce procrastination.

5. Offer to Share the Workload

If your manager’s procrastination is due to an overwhelming workload, consider offering your assistance or collaborating with colleagues to share the burden. Teamwork can ease the pressure and help the manager stay on track. However, ensure that you don’t create more stress for yourself in the process.

6. Provide Reminders and Accountability

Offer to provide gentle reminders and hold your manager accountable for deadlines. This can help them stay on top of their tasks and reduce the tendency to procrastinate. Use tools like shared calendars, to-do lists, or project management software to maintain clear visibility of deadlines and progress.

7. Showcase the Benefits of Timely Action

Help your manager understand the positive impact of timely action. Share examples of how meeting deadlines and being proactive can lead to improved team morale, enhanced productivity, and better outcomes. Demonstrating the benefits of overcoming procrastination can be a strong motivator.

8. Be Patient and Flexible

Changing habits takes time, and your manager may not overcome procrastination overnight. Be patient and flexible in your approach. Offer ongoing support and encouragement, and be open to adjusting your strategies if necessary.

9. Seek Guidance from HR or Higher Management

If your efforts to address the issue do not yield results, consider reaching out to your human resources department or higher management for guidance. They may have experience dealing with similar situations and can provide additional support or interventions.

10. Take Care of Yourself

Dealing with a procrastinating manager can be stressful. Make sure to prioritise your own well-being. Maintain a healthy work-life balance, practice stress management techniques, and seek support from colleagues or a mentor to navigate the situation effectively.

Working with a procrastinating manager can be a challenging experience, but it’s not an insurmountable problem. By understanding the root causes, communicating openly, and employing supportive strategies, you can help your manager overcome procrastination and create a more productive work environment. Remember that patience, empathy, and a willingness to adapt your approach are key to successfully addressing this issue.