by Clare Reynolds, Marketing Executive, Sigmar Recruitment
Being organised is a very important skill and it’s one that anyone can learn. If you feel like you are overwhelmed in work, then you need to start being organised. Here are 3 useful ways you can start today.
Start Your Day Right
In work it can often happen that you are overrun with many different tasks and it can be difficult to know how to structure your day productively. Come in 15-30 minutes before you start work to organise yourself. Make sure your desk is tidy and you lay out all the tasks you need in a notebook or using an online tool such as Google Tasks or Google Calendar. Write a list of what you need to do today and a list of the deadlines you have for the week.
Taking these 15 minutes to do this in the morning will make your day more productive and help you to get more done throughout the day.
Once you know what you want or need from your work day, the next step is to learn what tasks in your day are the most important. One of the key elements to being organised is being able to prioritise the important stuff and know what needs your time.
A handy way to decide this is using the below table. For every task you need to complete, you should evaluate each one by placing it in the below table.
You should never have more than two priorities that fall in the box of ‘urgent and important’. The rest fall under the other categories of ‘important and not urgent’, ‘urgent but not important’ and ‘not urgent and not important’. Always structure your time around the urgent and important things. Get inspired with this short film of a professor explaining to his class the importance of prioritising and using one’s time wisely.
Ask For Help
Most days you will handle your workload just fine on your own but every now and again when you see your to-do list is particularly long sometimes the best (and only) way to get things done is to ask your manager or a colleague for help.
If you have too many urgent and important items on your to-do list, you should go to your manager to look at delegating some of your workload or adjust deadlines. Missing a deadline is much worse than letting someone know in advance that you won’t be able to get something done.